Job Description

Job Description

About FastSensor

FastSensor is a pioneering company at the intersection of AI and event analytics, dedicated to transforming how events and trade shows are measured and optimized. Through cutting-edge technology, we empower organizers, brands, and exhibitors to harness the power of data and analytics to drive better engagement and measurable outcomes.

Why FastSensor?

• Innovative Technology: Support a team that’s redefining how live events are measured and optimized through real-time AI and behavioral analytics.
• Impactful Role: Play a key part in ensuring our operational engine runs smoothly—from managing our hardware to supporting critical internal functions.
• Collaborative Culture: Work closely with cross-functional teams in a fast-paced, problem-solving environment where every voice matters.

Position Summary

FastSensor is seeking a proactive and detail-oriented Administrative Assistant to support internal operations and ensure the smooth coordination of our inventory and hardware logistics. This is a full-time, in-office position based in Chicago, IL , reporting directly to the Finance & Administration Manager . The role touches multiple departments and is ideal for someone who thrives in a fast-paced tech environment.

What You’ll Do

• Support day-to-day operations, scheduling, and office communications

• Manage vendor communications and internal coordination

• Prepare, package, and ship equipment for trade shows and events

• Receive, inspect, and log incoming and returned equipment

• Organize digital documents and maintain filing systems (Google Drive, HubSpot, etc.)

• Prepare internal reports and assist with documenting workflows

What Success Looks Like

• Build a strong understanding of FastSensor’s workflows within the first 30 days
• Maintain accurate hardware tracking and ensure timely event deployments
• Proactively improve internal organization and communication processes
• Consistently meet operational deadlines while providing responsive support to internal teams
• Establish yourself as a trusted go-to for all administrative and inventory support needs

Candidate Profile

Required Skills & Knowledge

• Strong organizational skills and attention to detail
• Proficiency with Google Workspace (Docs, Sheets, Drive)
• Experience with spreadsheet management
• Ability to troubleshoot minor tech issues and support basic IT needs
• Clear written and verbal communication skills

Attributes for Success

• Highly organized and dependable
• Coachable, eager to learn, and self-motivated
• Professional, positive, and approachable demeanor
• Able to work independently and cross-functionally in a team

Preferred Experience

• 1–3 years of experience in administrative, inventory, or operational support roles
• Startup experience a plus

Qualifications

• High School Diploma or equivalent (required)
• Previous tech or startup experience preferred, but not required – we value motivation and potential over years of experience

If you’re a detail-oriented team player excited to grow with a high-impact company at the forefront of AI and event analytics, we’d love to hear from you. Join FastSensor and help build the systems that power smarter events.

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