Job Description

Job Description

Commercial Real Estate/Private Equity Administrative Assistant Needed in Boca Raton to support three executives at a Privately held Commercial Real Estate Developer

Position Summary

We are seeking a highly organized and proactive Executive Assistant to provide direct support to the COO, CEO, and CIO. This individual will manage a wide range of business and personal responsibilities, with a primary focus on scheduling, travel coordination, and day-to-day organizational needs. The ideal candidate will be resourceful, discreet, and able to thrive in a fast-paced, entrepreneurial environment.

Responsibilities

• Manage complex and dynamic calendars for three executives, including scheduling internal and external meetings.
• Coordinate business and personal travel arrangements (air, hotel, car, itineraries) ensuring smooth logistics.
• Handle expense reporting, receipts, and reimbursements in a timely manner.
• Assist with personal tasks and errands as needed, maintaining confidentiality at all times.
• Act as the first point of contact for calls, emails, and inquiries, exercising judgment in prioritization.
• Prepare meeting materials, agendas, and follow-up tasks when required.
• Maintain organization of files, contacts, and key documents.
• Support ad hoc business and personal projects as assigned.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar support role.
• Strong organizational and time-management skills with ability to handle multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite, Outlook, and travel booking platforms.
• High level of discretion, professionalism, and trustworthiness.
• Flexibility to adapt to changing schedules and responsibilities.

Preferred

• Prior experience supporting multiple senior executives simultaneously.
• Background in real estate, private equity, or entrepreneurial environments.

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