Job Description

Job Description

Job Description

Part time role

We are looking for a dedicated Office Assistant to join our team in New York, New York on a Part time basis . This long-term contract position requires someone who can efficiently manage office operations, including administrative tasks and pantry maintenance. If you thrive in a dynamic environment and enjoy supporting day-to-day activities, this role is perfect for you.

Responsibilities:

• Oversee daily office operations, including maintaining the pantry by stocking and organizing supplies such as coffee and snacks.

• Manage and verify deliveries, ensuring accurate unpacking and restocking of orders.

• Perform administrative tasks such as ordering office supplies, sorting and scanning mail, and sending physical documents.

• Assist with event preparation by counting documents, ordering materials, and coordinating food orders.

• Collaborate with building management to register visitors and ensure smooth office access.

• Support mail-related activities, including direct mail organization and maintaining mailing lists.

• Travel to the company office 1-2 times per month to provide on-site support.

• Organize files and documents to maintain a streamlined office environment.

• Coordinate catering and food arrangements for meetings or events.

• Proficiency in Microsoft Office, including Word and Excel.
• Previous experience in office administration or related roles (minimum 1 year).
• Strong organizational skills with attention to detail.
• Ability to manage inventory and restock supplies efficiently.
• Familiarity with document scanning and sorting processes.
• Excellent communication and interpersonal skills.
• Capability to commute to the office as required.
• Experience in coordinating events and managing catering services.

Job Tags

Part time, Long term contract, Work at office,

Similar Jobs