Job Description

Forrest Solutions is seeking a poised, professional, and highly polished Receptionist to support the C-Level executive suite of a prestigious financial services client. This is a highly visible, client-facing role that requires exceptional interpersonal skills, unwavering discretion, and a commitment to five-star service. The ideal candidate thrives in a fast-paced corporate environment and understands the nuances of executive-level hospitality and communication.

Key Responsibilities:

• Serve as the first point of contact for high-level executives, board members, clients, and VIP guests
• Greet all visitors with warmth, professionalism, and efficiency, creating an immediate sense of welcome and trust
• Manage executive calendars and coordinate meeting logistics, including room scheduling and guest preparation
• Answer and direct incoming calls with discretion and accuracy; take detailed messages when necessary
• Maintain an immaculate reception area and ensure the C-Level suite is always guest-ready
• Handle confidential information with the utmost discretion
• Coordinate catering and hospitality needs for executive meetings and events
• Support administrative tasks such as document preparation, visitor logs, and supply inventory management
• Liaise with internal departments including security, facilities, and office services to ensure smooth daily operations

Qualifications:

• 3+ years of experience in a corporate receptionist or front desk role, preferably in a financial or professional services environment
• Experience supporting senior executives or working within a C-Level suite strongly preferred
• Polished and professional appearance and demeanor
• Exceptional verbal and written communication skills
• High level of discretion, confidentiality, and emotional intelligence
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills and attention to detail
• Ability to multitask, remain composed under pressure, and prioritize effectively

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

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