Job Description

Our client, a respected public accounting firm, is seeking a professional, detail-oriented, and client-focused Receptionist to join their team. As the first point of contact for clients, vendors, and guests, the Receptionist plays a key role in maintaining a welcoming and professional office environment. This role also provides essential administrative support to ensure smooth day-to-day operations.

Schedule: Full-time | Monday–Friday, 9:00 AM – 5:30 PM

Overtime may be required during tax season (January–April)

Key Responsibilities

Client Interaction & Front Desk Duties

• Greet visitors, clients, and staff with professionalism and courtesy
• Answer and direct incoming calls to the appropriate team members
• Maintain an organized and presentable reception area
• Monitor and respond to the firm’s general email inbox

Administrative Support

• Schedule appointments and manage meeting room calendars
• Assist with scanning, copying, mailing, and document filing
• Track and order office supplies as needed
• Distribute incoming mail, packages, and courier deliveries
• Assemble tax return folders and client packets during busy seasons

Internal Coordination

• Provide support to partners, managers, and admin staff
• Assist in organizing firm meetings, events, and training sessions
• Ensure confidentiality of all client and internal firm information

Qualifications

• 1–2 years of receptionist or admin experience, ideally in a professional services or accounting environment
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Professional appearance and positive demeanor
• Ability to manage multiple priorities and remain composed under pressure
• Familiarity with accounting/tax software (e.g., CCH, ProSystem fx, Thomson Reuters)
• Experience handling confidential financial documents
• Bilingual skills are a plus

Benefits

• Paid time off and company holidays
• Health, dental, and vision insurance
• 401(k) retirement plan
• Supportive team environment with growth opportunities

Job Tags

Similar Jobs